Electrify the Hutt Expo 2025
Individuals or businesses participating as exhibitors in the Electrify the Hutt Expo on Saturday 4th October 2025 must agree to the following terms.
1. Event Details
The Electrify the Hutt Expo will be held on Saturday, 4th October 2025, at the Lower Hutt Town Hall.
The Expo will be open from 8am to 4pm to enable people in the valley to plan their day to allow time to attend. All exhibitors are expected to be present during these hours.
Exhibitors are required to set up their stalls on Friday, 3rd October 2025, between 12:00 PM and 5:00 PM. Note that all exhibitors are invited to a social function in an adjacent room hosted by the event organisers will follow on Friday 3rd from 5:00 PM to 7:00 PM.
2. Exhibitor Participation Fee
Each exhibitor is required to pay a participation fee of NZD $150 (no GST). Payment must be made in full upon confirmation of allocation of an exhibition site to secure the allocated space at the expo.
3. Exhibitor Registration and Confirmation
a) Registration must be completed through the official expo application form.
b) Spaces are allocated to ensure a broad range of products and services with preference given to early registrations when there is a surplus of suppliers of any particular product or service
c) Allocation of an offered exhibition space is provisional until receipt of payment from the applicant.
d) Confirmation of acceptance of a registration and any allocated space will be provided by the event organisers via email.
e) If an exhibitor cancels after registration, the participation fee is non-refundable unless a replacement exhibitor is secured.
4. Stall Setup and Pack-down
a) Exhibitors must set up their stalls on Friday, 3rd October 2025, between 12:00 PM and 5:00 PM.
b) All stalls must be fully set up and ready before the event opening on 4th October 2025.
c) Exhibitors are responsible for dismantling their stalls and removing all materials between 4pm and 6pm at the conclusion of the event.
d) Any damage to the venue or expo-provided equipment will be the responsibility of the exhibitor.
5. Stall Requirements
a) Each exhibitor will be provided with a designated space, including a table and chairs. Any additional requirements must be arranged in advance.
b) Exhibitors must comply with health and safety regulations, including electrical safety standards where applicable.
c) No hazardous materials or items that may endanger attendees are permitted.
d) The organisers reserve the right to decline or remove exhibits deemed inappropriate or non-compliant with event guidelines.
6. Social Function
All exhibitors are invited to a social function from 5:00 PM to 7:00 PM on Friday, 3rd October 2025, in an adjacent room. This function will include a welcome to exhibitors and invited guests and provides an opportunity for networking and informal discussions. Attendance is optional but encouraged.
7. Liability and Insurance
a) The organisers will take reasonable precautions to ensure a safe environment but accept no liability for loss, theft, or damage to exhibitor property.
b) Exhibitors are responsible for arranging their own public liability insurance where required.
8. Compliance with Laws and Regulations
Exhibitors must comply with all applicable laws, including those related to workplace health and safety, food handling (if applicable), and electrical safety.
9. Promotion and Publicity
a) By participating in the expo, exhibitors consent to being photographed or recorded for promotional purposes.
b) The organisers may use exhibitor names and logos in marketing materials unless otherwise requested in writing.
10. Amendments and Cancellations
a) The organisers reserve the right to amend these terms and conditions where necessary.
b) If the event is postponed or cancelled due to unforeseen circumstances, exhibitors will be notified as soon as possible, and alternative arrangements may be made.
By registering for the Electrify the Hutt Expo, exhibitors acknowledge that they have read, understood, and agree to abide by these terms and conditions.
For further information, please contact the event organisers at expo@electrifythehutt.nz.